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07878 075316

Typist/Secretary   £19,000 - £21,000

Peterborough

 

My client is currently recruiting for a Typist/Secretary to join their team. For this role you will need to be familiar with all software packages required to produce the firm’s documents, including Word, PowerPoint, Excel and Outlook. Having a legal background would be an advantage but this is NOT a legal secretarial position. The role is busy and varied so you will need typing speeds of at least 60 WPM and a strong attention to detail

 

This role is Monday to Friday 9-5.30 and a permanent full-time position. Salary range is between £19,000 - £21,000

 

Key Responsibilities:

  • Producing and amending correspondence, documents, reports, faxes, deeds, forms, attachments etc. from a variety of sources, in house style and in line with the company’s specific systems/procedures
  • Producing and amending PowerPoint presentations, organisational charts and Excel documents
  • Effectively being able to prioritise and complete incoming work
  • Proof reading and checking documents to ensure they are correct.
  • Liaising with departments in relation to document production
  • Keeping service users updated on the progress of their work
  • Ensuring documents are produced within the required timescales
  • Supporting and helping other team members by sharing system knowledge and ensuring your own and others’ skills are developed
  • Assisting colleagues with workload as required
  • Liaise with outsource team to include sending work off site, checking on progress of work together with retrieving the same.
  • Working with the company case management system
  • Liaising with staff on their work requirements
  • Regularly checking department folders and assisting/reprioritising wherever possible to avoid backlogs of work
  • Assisting others in the department (or Secretaries) whenever there is spare capacity, or it is evident that a colleague needs assistance with their workload
  • Picking up and managing telephone calls for the department
  • Working effectively with other departments as required
  • Participating in regular scheduled training sessions to maintain optimum systems knowledge
  • Any ad hoc duties or provision of cover as requested by the business

Key Skills:

  • Accurate typing speed of at least 60 words per minute
  • Excellent attention to detail
  • Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
  • Ability to strip document formatting and reformat in house style
  • Ability to repair problem documents either on own or with support from IT
  • Excellent communication
  • Flexible and dependable with good time keeping
  • Able to take the initiative
  • Able to remain calm under pressure and work to tight deadlines
  • Conscientious, approachable and enthusiastic
  • Able to quickly build confidence, respect and trust with others

If you can demonstrate the skills required for the above role then please get in touch. The position is based in the heart of Peterborough and so ideal if you need to use the train. The company offer excellent non salaried benefits with this opportunity. Short listing will start immediately

Please fill out the application below for the job Typist/Secretary, based in Peterborough.

 

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